Move or copy a file to another workspace

You can copy an individual file or folder in one workspace and move it to another. This leaves the original file intact, but creates a duplicate file in the destination workspace.

Which export/copy tool should I use?

Workiva offers a variety of ways to move, copy, and export your files. Here's how we recommend using each one:

- Use Move when you need to copy files between workspaces and don't use Wdata.

- Use Workiva exports if you need to move Workiva files that include Wdata connections.

- Use Wdata exports when you need to move only Wdata objects (like queries or tables).

Requirements

• Only Workspace Owners with Viewer permissions can move files (including images)
• Files cannot be open during the copy
• If copying a document with XBRL, the originating workspace must have the XBRL namespace and calendar set up
• Only one file or folder can be copied at a time

Supported files

You can copy the following file types from one workspace to another.

Files & Folders

• Documents
• Spreadsheets
• Presentations
• Folders

Classic Files

• Classic Documents
• Classic Workbooks
• Classic Presentations
• Classic Data Collection
• Projects

Copy a file to another workspace

When copying a file or folder:

• Linked files are included in the move.
• You are marked as the file owner in the new workspace.
• Any tasks, track changes, and history are reset.

To copy a file to another workspace:

1. Go to the Files tab.
2. Find the desired file, click the dropdown menu on the right side, and select Move.
   Alternatively, you can check the box next to the file and click Move in the toolbar.
3. Click Copy to another Workspace. 
4. Review the files you selected and click Next.
5. Select copy settings and the workspace where you want to copy your file to, then click Copy to complete.
   

You'll get an email letting you know when the copy is complete. After you copy a file to another workspace, you can switch to that workspace to work with the file in its new location.