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What are the differences between permission roles?

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If I am the "owner" of a document can I set permission levels for people I want to be able to access it or do I need to be an "admin" to do that? Can "admins" set permissions for any document even if they are not an "owner"? What are the main differences between "owners" and "admins"?
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5 comments

Date Votes
  • Mike
    Excellent question Heather.  To answer you first question, yes, you only need be the 'Owner' of a file to set permissions levels and restrict access to it.  However--to answer your second question--an account Admin can also edit permissions for any document, project, image file, etc., even if they are not the 'Owner' of it.  So, to think of it this way, not all 'Owners' can be Admins but all Admins can be 'Owners', if they wanted.
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  • Gareth Ware

    Is the only function of a document owner to do with permissions (as above) or are there any other powers over and above a document editor?

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  • Mike

    Hi Gareth!

    Indeed, there are other powers that come with being a Document Owner. Here are some abilities that Owners have as compared to Editors.

    There are others that I'm missing, but those are some of the heavier hitters that Owner permission grants access to. Let me know what questions you have for me on the above, or if you need anything else. Thanks for the questions and happy Thursday!

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  • Gareth Ware

    Thanks, very helpful. Can you list the roles that have the ability to set permissions and restrict access to a file. i.e. is it just the document owner or can any of the workspace, organisation admin or support roles make such changes?

     

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  • Mike

    No problem, Gareth. And sure, happy to elaborate on the roles too.

    Only a Workspace Owner could adjust permissions and grant/restrict access, even for themselves. An Org Workspace Admin or Org User Admin would NOT be able to adjust any permissions unless they were the Workspace Owner. They do NOT get that role by default. The same is also true for Support Users. They'd need to be granted Workspace Owner to adjust any permissions.

    Does that make sense? Holler if there are any questions. Cheers!

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