Note: This feature is provided to select customers as part of the Corporate Regulatory Reporting preview. This preview and its associated features are provided through May 31, 2026. Workiva may extend the testing period of the preview features at its discretion. If your team is interested in testing this feature, please contact your Customer Success Manager.
To help ensure accountability and compliance with federal funding requirements, recipients of federal grants and cooperative agreements use Federal Financial Report (FFR) — also known as Form SF-425 — to report that status of their awards. The FFR tracks cumulative expenses, federal cash disbursements, and balances to enable both the grantee and the awarding agency to monitor the progress of the grant and certify its spending.
From Corporate Regulatory Reporting, you can prepare FFRs for submission with multiple federal agencies — including the Small Business Administration (SBA), Department of Commerce (DOC), or Environmental Protection Agency (EPA).
Note: Before you start a report, a Workspace Owner must first set up its filing type, which specifies its filing agency, reporting year, and due dates. To report SF-425 with multiple agencies, create a separate filing type for each. To learn more, view Set up Corporate Regulatory Reporting.
Step 1. Start report
Note: Before you start a report, a Workspace Owner must first set up its type to specify its agency and form. To learn more, view Set up Corporate Regulatory Reporting.
To create an SF-425 report:
- From Corporate Regulatory Reporting, select Reports.
- For the applicable agency's SF-425 report type, click Add forms or select Add forms from its menu.
- To begin to prepare the forms' responses, click Start report to specify the report type as well as it start and due dates and imported source files.
Step 2. Import or prepare data
To prepare the forms' responses, you can:
- Import source files to automatically populate fields with data from another application
- Manually prepare responses through direct entry or data collection tasks
To help automate data collection, you can import data for a report — such as from your Enterprise Resource Planning (ERP) system or another source — from Source data.
When you import a source file, you specify its report and map its data to the respective fields of the forms. To update the form with newly imported data, select Refresh data from its menu in Reports.
Note: Imported data populates the respective fields of your reports as-is. Perform any transformation of the source data – such as to convert date formats or round large amounts to thousands — before you import.
To learn more, view Import source data for Corporate Regulatory Reporting.
For fields not automatically populated based on Settings or imported source data, you can manually enter or collect responses from Reports:
Note: To help automate data collection, each report includes a Process. A Workspace Owner must first set up the Process, including its due date, Owner, and default assignees.
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To enter responses, select Edit from the form's Actions, and complete its fields as necessary.
Note: The form automatically validates responses to ensure they meet BEA requirements, such as for date formats or number ranges and decimal places. If an error appears, edit its response as necessary. For information about a field's required format, refer to its BEA form instructions.
- To collect responses through the report's Process, open the entity's form, then click Manually collect data to send tasks to its fields' assignees.
To learn more, view Prepare responses for Corporate Regulatory Reporting.
Tip: From Reports, you can view how many required fields of each form need a response. When all required fields have responses, the form's status updates to Ready.
Step 3. Submit with filing agency
When the report is Ready, submit its responses through the applicable awarding agency's SF-425. Submissions of SF-425 vary by agency; for example:
- To file with the Department of Justice (DOJ), submit responses through the JustGrants portal's web-based SF-425.
- To file with the Department of Health & Human Services (HHS), submit responses through the Payment Management System (PMS).
- For some agencies — like the EPA or US Department of Agriculture (USDA) — download and submit the SF-425 as a portable document file (PDF).
Note: Submit your report with the agency at least a few days ahead of the due date, so it can review your submission and request any corrections.
To create a PDF of an SF-425 — such as to file with its agency — select Generate PDF from the form's Actions, then click Download filing PDF.