Workiva Support Center

Each time you or a collaborator edits a presentation, a revision appears in the History panel. You can view and compare two different versions of your Presentation in a blackline. Create a blackline using the history panel. Information about the blackline then appears in the blackline panel. Blacklines can be sent for review in Workiva or viewed as a PDF.

The table below lists what’s shown and not shown in a blackline.

Create a blackline

To create a blackline in Presentations:

1. Hover over a revision in the History panel and click the arrow to open the menu.
2. Select Create Blackline . This automatically places the selected revision in the first box.

3. Click and drag another revision into the second box.

   
   

4. If you only need to compare slides that have changes, check Only include sections with changes.
5. If you need to generate a blackline between certain sections, click Advanced to access the Advanced Blackline Options.
6. Name your blackline and click Create.

Use the Blacklines panel

To open the blacklines panel, click the Blacklines icon in the right toolbar. The panel includes a detailed overview of each blackline, including when it was generated and which two revisions are compared.

You can add a remark by opening the menu next to a blackline’s title and selecting Add Remark . Other options for each blackline include Export PDF and Delete.

To filter blacklines:

1. Click on the filter icon in the upper right-hand corner.
2. Check the box if you’d like to only Show Starred.
3. Use the drop-down menus to filter by Updated or filter by Author.
4. Remove one or more filters by clicking Reset in the upper right-hand corner of the panel.

View a blackline

You can view the changes between your revisions by opening the blackline as a PDF.

To open a blackline:

1. Open the Blacklines panel.
2. Open the menu next to the title and select Export PDF .

Each page of the PDF blackline shows the changes for one slide. Information about the blackline is shown at the top of each page.

Blackline changes

In the PDF, you’ll see a copy of your slide with numbered pins marking changes.

A: Additions are marked with blue pins

B: Deletions are marked with red pins

C: Content with changes are marked with purple pins

Below the slide is a summary of changes. Each numbered item corresponds to a pin on your slide. Additions are in blue, underlined text, while removals are in red text with a strikethrough.

Note: If the summary contains several changes, these may flow onto the following page.

Image and text changes are shown directly in this summary. Other changes contain links to additional pages. These pages show the changes to each element in detail. This includes changes to charts and tables.

Slides that were added or removed are also shown in the PDF. New slides are outlined in blue, while deleted slides are outlined in red.

What’s next

• Send a Presentation for review
• Comments in Presentations
• Present and export slides