Comments in Documents

You can use comments to leave remarks and collaborate with others in a document. 

Add a comment

To add a comment to a document:

1

Select the text or table you want to comment on. To comment on a chart, select text associated with the chart.

Note: If you are working in text and don't make a selection, the comment is attached to the word closest to your cursor.

2

Right-click the text and select Add Comment from the menu.

3

Type your comment in the New Comment field and click Post.

You can mention both individual users and workspace groups to notify them about your comment. Type @ in the text box to view a list of users and existing groups. You can type @thread to notify all users that have participated in the current comment thread.

Users filtering by "my @ mentions" in the Comments panel or in Home also see their group mentions included in results.

Note: By default, posting or replying to a comment with a group mention sends an email notification to all group members. You'll also receive a notification anytime someone responds to a thread you've participated in. Learn more about managing notifications. 

Manage comments

You can use the comment card or the Comments panel to manage your document’s comments. If you are a Document Owner, you can create, reply to, resolve, move, and delete comments. If you are an Editor or Viewer, you can perform any of these actions but can only delete your own comments.

A blue highlight in your document indicates comments associated with that selection. Clicking the highlighted content places a blue indicator next to the associated comment.

By default, comments and highlights are turned on in your document. You can show or hide comment indicators from the View toolbar.

If you'd like to track the status of an individual comment, you can click the label icon to enable Comment labels. Learn more about adding comment labels. 

Move a comment

If you need to move one of your comments to another part of your document, you can use the Move Comment option.

To move an existing comment:

1

Select the text or table you want to move the comment to.

2

From the comment card or in the Comments panel, click the arrow.

3

Select Move Comment. 

Filter comments

Use the filter options to view specific types of comments, such as unresolved comments or comments containing @ mentions .

To apply a filter:

1

Open the Comments  panel.

2

Click the Filter icon.

3

Select how you want to filter your comments.

• Show for shows comments for the whole document or just the current section
• Status filters comments by open or resolved
• Mentions lets you view only comments that @ mention you or a group you are in
• Date Updated filters comments made on a certain date, within a range of dates and times, or before/after a certain date
• Author shows comments made by a particular user
• Content allows you to search for keywords or phrases within comments

Disconnected comments

If the text your comment is connected to is removed from your document, a disconnected icon appears next to the comment. The comment's original selection (up to 400 characters) also appears in the comment card. 

To reconnect your comment, highlight a new selection in your document and select Reconnect Comment from the menu.

Manage email notifications

To manage when you get notified about comments, you can edit your comment thread notification preferences.

To edit your notifications, click the bell icon in the Comments panel or the Manage these notifications link in your email.

You can choose between three options:

• Replies to threads I’m participating in sends you an email any time someone replies in a comment thread you’ve previously replied to or were tagged in
• Only my @ mentions only notifies you when someone tags your username, a group you’re a member of, or specifically uses the @thread tag
• All comments on this document notifies you any time there is a comment made of any type, including replies and mentions.

Note: This only applies to your comment notifications on this file and does not impact other users.

Notifications are set independently for each file, so you can customize your notification settings on each individual document.