You can use comments to leave remarks and collaborate with others in a document.
Add a Comment
To add a comment to a document:
- Select the text, chart or table you want to comment on. If you are working in text and do not make a selection, the word nearest to your cursor is automatically selected. To comment on a chart, select text associated with the chart.
- Right-click the text and select Add Comment from the menu to open the Comments panel.
- Type your comment in the New Comment field and click Post.
You can mention both individual users and workspace groups to notify them about your comment. Type @ in the comment box to view a list of users and existing groups, such as document owners, editors, or viewers. Users filtering by "my @ mentions" in the Comments panel or in Home also see their group mentions included in results.
Posting or replying to a comment with a group mention sends an email notification to all group members.
You can use the Comments panel to manage your document’s comments. If you are a document owner, you can create, reply to, resolve, move, and delete comments. If you are an editor or viewer, you can perform any of these actions but can only delete your own comments.
You can edit an existing comment by clicking the pencil icon. To reply to a comment, type your response in the text field.
If you need to move a comment to another part of your document, you can use the Move Comment option.
- Select the text or table you want to move the comment to.
- In the Comments panel, click the arrow next to the comment you want to move.
- Select Move Comment from the menu.
When someone comments on a document, the comment icon appears next to the section in the document outline panel.
You can view a comment’s exact selection in the document by clicking the Jump to Location icon in the Comments panel.
A blue highlight in your document indicate that there are comments associated with that text, chart, cell, or table. If you click highlighted content while the Comments panel is open, the corresponding comment automatically expands in the panel, indicated by a blue border. If there are multiple highlights around your cursor, the comment opens for the one closest to your cursor.
Use the filter options to view specific types of comments, such as unresolved comments or comments containing @ mentions .
To apply a filter:
- Open the Comments panel.
- Click the Filter icon.
- Select how you want to filter your comments.
- Show For lets you view comments for the whole document or just the current section
- Status filters comments by open or resolved
- Mentions lets you view only comments that @ mention you
- Date Updated filters comments made on a certain date, within a range of dates and times, or before/after a certain date
- Author shows comments made by a particular user
- Content allows you to search for keywords or phrases within comments
If the text your comment is connected to is removed from your document, a disconnected icon appears next to the comment in the Comments panel. The comment's original selection (up to 400 characters) also appears in the comment card.
To reconnect your comment, highlight a new selection in your document and select Reconnect Comment in the Comments panel.