Note: Workiva Calendars and Calendar-related features (such as using business days in processes) are currently only available in some of our Financial Reporting and Financial Services solutions.
When importing an external calendar as a Workiva calendar, you’ll first need a valid calendar .ics file (max 500 KB file size) of your external calendar.
Export common external calendars as an .ics file
Outlook
See Microsoft’s instructions on how to export an Outlook calendar as an .ics file.
Google Calendar
See Google Calendar’s instructions on how to export a Google Calendar as an .ics file.
Required calendar attributes
If you’re seeing errors when trying to import your .ics file into Workiva, make sure that the external calendar that you’re trying to import meets the following requirements:
- Calendar events must have a start date. Calendar events that aren’t all-day events must have both a start date and a start time.
- Calendar events that aren’t all-day events must have a time zone.
After making sure that your external calendar’s events are valid, try exporting the .ics file and importing the new .ics file into Workiva again.
Optional calendar attributes
If found in your external calendar, the following optional attributes will be imported into Workiva:
Optional calendar attributes
- Name (max 75 characters)
- Description
- The web URL associated with the calendar
- Color
- The default timezone
Optional calendar event attributes
- Name (max 150 characters)
- Description
- The web URL associated with the event
- Color
- Whether or not the event is an all-day event
- End date
- End time
Advanced troubleshooting
If you’re still seeing errors when trying to import your .ics file into Workiva, you can look at the .ics file contents by opening it with a text editor.
Required calendar event attributes
In the text editor, make sure that you can find the following required attributes for calendar events and that their attribute values are valid:
- The event’s start date:
- DTSTART
- The event’s time zone:
- The TZNAME attribute, the zone information embedded in DTSTART, or the zone information embedded in DTEND. If none of these exist, look for the X-WR-TIMEZONE or TZID attributes at the calendar level.
Optional calendar attributes
If found in the text editor and if the attribute value is valid, the following optional attributes will be imported into Workiva:
- The unique ID for the calendar:
- UID or X-WR-RELCALID
- The calendar’s name (max 75 characters):
- NAME or X-WR-CALNAME
- The calendar’s description:
- DESCRIPTION, X-WR-CALDESC, or X-ALT-DESC
- The web URL associated with the calendar:
- URL
- The calendar’s color:
- COLOR
- The calendar’s default time zone:
- TZNAME, X-WR-TIMEZONE, or TZID
Optional calendar event attributes
- The unique ID for the event:
- UID
- The event’s name (max 150 characters):
- NAME or SUMMARY
- The event’s description:
- DESCRIPTION or X-ALT-DESC
- The web URL associated with the event:
- URL
- The event’s color:
- COLOR
- Whether the event is an all-day event:
- X-MS-OLK-ALLDAY or X-FUNAMBOL-ALLDAY
- The event’s end date:
- DTEND