Permissions determine the level of access for collaborators and groups. Owners can determines the access for collaborators. Permissions are usually set at the beginning for a new Presentation, but they can be changed at any point.
Set permissions for Presentations
To access permissions in Presentations:
- 1
- Select the File tab.
- 2
- Then select Permissions from the menu.
- 3
- You’ll have options for the Presentation, Current Slide and the Advanced Permissions editor. The first two options will open the permissions dialog box.
- 4
- To find a collaborator or group, enter their name in the search field.
- 5
- Select the radio button for the desired permission level for a collaborator or group.
There are three permission levels for collaborators:
- Owner: Has full rights to the Presentation and can manage permissions.
- Editor: Can make changes to the Presentation.
- Viewer: Can view a Presentation but not make any changes.
Tip: You can use the Filter button in the upper right corner of the Permissions editor to view collaborators by role.
To remove a collaborator or group:
- 1
- Hover over the collaborator or group.
- 2
- Click the X that appears on the right.
Advanced Permissions Editor
If you choose the Advanced Permissions editor, a permissions matrix will open in a separate tab. All of the slides in your Presentation are listed on the left. Click on the appropriate squares to set permissions levels.
For more information, see Setting advanced permissions.
You can also manage Presentations permissions in Home. To learn how, read the article Manage permissions in Home.
Individual slide permissions
To manage permissions for individual slides:
- 1
- Select the slide in the Document Outline panel.
- 2
- Right click on the slide name and choose Permissions from the menu.
Set permissions for the individual slides functions using the permissions dialog box (see above).
Remove slide permissions
You can remove Owners and Editors from one or more specific slides. They will see a grayed out title in Italics in the outline panel. A message on the slide indicates that the slide has been excluded.
If the user is a Viewer, the message in the slide indicates that there is no data to display. In the Permissions dialog box, the name of the user will show with a strikeout and a blue asterisk.
