After you create a form for a reporting owner, you need to edit it to reflect the current transaction. In the Wdesk Section 16 application, you can edit forms quickly and in place, meaning that the data that you change is shown in the context of the form.
The information in this article assumes that you are familiar with the ways to create forms and have already created the one you want to edit.
Editing a Form
On the Dashboard page, click the name of the reporting owner whose form you want to edit.
On the owner’s detail page, in the list of forms created or filed for that person, click the name of the unfiled form that you want to edit.
TIP: The Live Filed column indicates whether a form has been filed. If that column is not displayed, click the ellipsis column heading at the right to add the column, and then select Live Filed.
At the top of the form, click the Edit button. When you edit a form, you can do the following:
Edit information about the reporting owner.
Add transactions or holdings. Choosing to do so will open the wizard for the process
Edit the transaction, either in place or by entering settings in a dialog box.
Add footnotes, either typing new ones from scratch or selecting from the footnote library.
Change the order of transactions.
Copy or delete a transaction.
TIP: Forms are already built on EDGAR HTML. When you edit a form, the code changes automatically behind the scenes. You do not ever need to convert Section 16 forms to EDGAR HTML before filing.Additional buttons appear on the form to provide access to editing options, and the editable areas are highlighted in green.
To edit the form, click in the fields in green to edit them in place, or click a button that corresponds to the type of edits you want to make to use a wizard.
In a list of multiple transactions, drag to change the location of this transaction.
Click to open the transaction wizard.
Clicking this button will open the action menu for the selected transaction. Depending on the type of entry, this menu may have options to delete the entry, switch the entry type to a holding or transaction, and other entry-specific options.
Indicates which footnote is associated with the transaction. Mouse over the footnote number to open an info tip showing the text of the footnote.
Click to add a note. If this section allows footnotes, the added note will be a footnote, otherwise the note will be a comment.
Editing Transaction Settings
To get access to some transaction settings that you cannot edit in the form directly, you can use the Edit Transaction wizard.
In editing mode, find the transaction you want to modify, and click the Edit Transaction button.
In the Edit Transaction wizard, click the Transaction or Additional Transaction field to make changes to settings such as number of shares, price per share, type of transaction, form type, and transaction timeline. When you’re done, click Save.
Signing a Form
When a form is completed and ready for approval, you can add the signature of the appropriate person(s) at the bottom of the form. The signing date will be added automatically, defaulting to the date of signing, but this can be edited by clicking on the date and making a selection on the calendar that appears.
After performing any action that affects the number of shares held by a reporting owner, such as creating a transaction, that change is written to the holding's balance history. You can review that holding's history though the Balance History under the Reporting Owner tab to see previous actions which have modified that holding. This window will show not only transactions which have impacted the selected holding but also any direct edits of shares held, deleted unfiled forms which may have impacted this holding, merges, and mass grants to the holding.
NOTE: Change logging began August 23rd, 2013. Changes prior to this will not be shown in Balance History.
In addition to reporting the purchase and sale of securities, you can also add non-reportable transactions by selection the option from the Actions menu. This will open a prompt where you can enter information on the transaction including the date, number of shares involved in the transaction, any notes you'd like to record, and more.
You may need to print or email a form. You can do this from the Filers tab. Click the name of the reporting owner that the desired form is associated with to enter see the details of that owner.
From the Forms list under the selected reporting owner, click More to next to the form you wish to save and choose Save PDF. Save the document to your computer to complete the process.