PBC functionality for 10-Q/K reporting
RespondidaWe are looking at getting away from emails for requesting/collecting PBCs in the generation of our 10-K. Does anyone have any experience or recommendations on this? We have both SEC reporting and Controls Management workspaces, but we are wanting to manage this separately from our audit requests. We send out hundreds of requests across our business each quarter-end for information to compile our 10-K.
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Hi KG and other who may be curious,
The PBC Requests feature lives within the GRC workspace, so it cannot natively exist in a standalone SEC Reporting workspace. However, there are a few options worth considering, if you have Controls Management.
Option 1: Use General Requests in Your Existing Controls Management Workspace
If you already have a Controls Management workspace, like Austin, you can create a separate Audit Program specifically for 10-K/Q information gathering - keeping it distinct from your audit/SOX requests.
- Create General Requests (not tied to controls) in bulk to simulate your PBC list
- Bulk create via spreadsheet upload (Navigate to Requests → Create → From Spreadsheet)
- Note: The "Create from spreadsheet" feature is only available in Controls Management solutions
- Reference: Step 1c: Create multiple requests from a spreadsheetOption 2: Bulk Import via PBC Import Tool
For large volumes (hundreds of requests), a Professional Services Manager (PSM) can help bulk import General Requests via the PBC import template, tied to a dedicated audit program for 10-K/Q purposes.Option 3: Low-Authorization Task Portal
Recipients can respond to requests via a link only (no Workiva login required) by enabling Email Link Authorization in Settings → Security.I'd recommend engage your GRC CSM/PSM to set up a dedicated Audit Program for 10-K/Q requests within your Controls Management workspace, separate from your audit programs. If you do not have a Controls Management workspace, they may be able to find another alternative depending on your specific use case!
We are looking into this as well and trying to decide on data collection, direct input, or templates for use with WDesk Sync. Data collection works pretty well if you have a standard request were multiple groups are providing data in the same format. We also like that we can build in an approval process for it.
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See we have multiple groups providing data, but it is almost never in the same format as it comes from different systems. If we could just start with getting a proper PBC tracking/submitting tool, it would save us a lot of time.
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We are also wanting to get away from emails for requesting/collecting PBC requests for the 10-K, and are seeking advice from the community as well. At Amplify, one of my suggestions was the use of tasks, that could be rolled each quarter, but that functionality isn't available yet.
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Lizette Cha This may be what you are talking about, but I got a task importer from my rep. It's just a template and I can upload all the tasks at once each quarter.
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Has there been any new developments on this front as of late? Also looking for a better way to collect data/documentation from across many different departments used in creating our quarterly/annual reports.
We've explored using certifications, tasks, and even the PBC requests in the ICFR module. All had limitations that did not meet our needs, mainly visibility and access to completed requests so users can pull down needed documentation/information for their respective processes. Additionally, the rollforward process in all three was very clunky and not at all user friendly.
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Are there any solutions or updates regarding this area in the financial reporting module?
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