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Cleaning up unintended copies

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As we've broadened access to Wdesk, some newer teams have been "copying" without using the links report or otherwise checking for what's outside the core folder. As a result, we have copies of copies of copies starting to proliferate. Is there an easy way to identify these for housekeeping? I tried searching for the "(" in the name, but it doesn't look like that's a recognized character - zero results. What's the most efficient way people have found to identify these items? 

Also, I'd like to confirm, in deleting the copy-copy items, anything linked into them will just become hard-coded, but retain the linked content.

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Date Votes
  • Chuck

    I can certainly agree with this specifically to the roll forward efforts our team faces on our documentation team. There has been an effort to treat documentation as "living" to remediate some of the unnecessary copies of copies etc. when rolling documents but has been push back for various reasons. Each year this snowballs into a spiderweb of content that needs to be manually reconciled with all teams involved. I have thought about this a lot myself and haven't been able to come up with a viable solution to avoid this outcome. Would be interested in best practices from Workiva and/or other users.

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