When you start your journey towards ESEF compliance with the Workiva Report Tagging Tool, the first step is to fill out the information in the General Data sheet.
Note: The Excel template you receive from us will have some fields already filled out based on information we already have.
The general data sheet is color coded:
- Light blue cells are mandatory
- Dark blue calls will fill out automatically based on information in other cells
- Green cells are optional
The top of the General Data sheet provides an overview describing how to navigate the template.
The General Data sheet is split into four main sections (general, company information, dates and technical). Below you will find an explanation of how to fill out the information needed in each section.
General
The first two lines in this block of information correspond to the language of the ESEF package and the master language.
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Report Language Code: Select the language you are using in the PDF from the drop-down menu.
You must include the language suffix stated in this place in the name of the PDF file before you start converting both files in the Workiva Report Tagging Tool.
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Label Language Code: Select the language in which the accounts in the conversion Excel are presented. This is your master language.
Notes
- The label language code will automatically be set to match the report language code, but can be reverted if the two differ.
- The Label language (Master language) needs to remain as originally stated, even if the report (PDF) changes languages. Changing the Label language (Master language) of the Excel template will require migration and readjustment of mapping in our database, which will result in extra costs.
Further lines correspond to basic information about the report.
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Country Code: Select the issuer country code from the dropdown menu. Please note that if you report in more than one country it is important to change this information every time you create a package for a different issuer.
- Currency Code: Input the currency code for the currency you report in such as EUR, USD, DKK, NOK etc.
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Scale: For the scale, you need to input which scale you report your figures in. You can choose between four preset scales from the dropdown menu.
- Consolidated: Select “TRUE” or “FALSE” from the dropdown to divulge whether you are reporting consolidated or non-consolidated figures.
Information about the entity
The second block of information is your company data. Lines in this section are colored in blue which means that it is mandatory that they be filled out.
Please follow the instructions below on how to fill out the information about the company:
- Homepage of Reporting Entity: Enter the URL to your company’s homepage.
- LEI Code of Reporting Entity: Enter the LEI code of the entity. You can find your company’s LEI via the Global Legal Entity Identifier Foundation webpage.
- Name of Reporting Entity or Other Means of Identification: Enter the name of your company.
Dates
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Start Date of Reporting Period 1: Enter the date marking the beginning of the current reporting period.
Example: for 2021 you would enter 01/01/2022. -
End Date of Reporting Period 1: Enter the end of the current reporting period.
Example: for 2022, you would enter 12/31/2022. -
Other Reporting Periods: The start and end of reporting period 2 and onward will automatically update based on the information input in period 1. If you change your reporting period, you need to manually override the information in the cells. This is done by typing in the reporting period you want to add for the given cell. Be aware that inputting information into the cell, will remove the automatic updates of the cell in question, which means it will need to be updated manually going forward.
Technical
Information in this section is filled out automatically based on your previous input. There is nothing you are required nor should fill out here yourself. Here is an explanation.
- Taxonomy: This line will be filled out automatically with the latest released version of the ESEF taxonomy. There is an option though to switch to the older taxonomy versions via the drop down menu. Each taxonomy is followed by a date, which is the date the taxonomy was published.
- Customer Taxonomy Filename: This field determines what the name of your file will be after applying rules for local naming conventions. This field will be filled out when you receive the conversion Excel from us. If you need to input or change the name of your file to follow the rules set forth by your OAM, you should contact us, and we will help you to set the parameter correctly.
- Customer Taxonomy Abbreviation: This field will automatically be updated to contain the first three letters of your customer taxonomy name. Please note that if we used extensions to map some elements in your report, their name will always start with those three letters used as a unique reference.
- Customer Taxonomy Date: This field is automatically updated to reflect the current day.
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Customer Taxonomy Label Languages: The language of the label descriptions in your converted iXBRL file is based on the language you choose in this section, and you will also be able to export a fact and extensions list in any of the chosen languages. You can select multiple languages by inputting several language codes and using commas as separators.
Example: Input "en, fi, sv" (without the quotation marks) to create a report where the label descriptions can be displayed in English, Finnish, and Swedish.
- Customer ID: A Customer ID is filled in when you receive the Excel template from us, and it shouldn't be changed/removed as it refers to the database where we store information about your mappings.
If you still have any questions related to filling out the general data sheet or any other part of the conversion process, send an e-mail to wkrt.support@workiva.com.