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Icons in Workiva

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In this article, you’ll learn about icons in Workiva and what they mean. Icons are grouped in tables by related topics and actions.

File types

Icon Icon Name Description
  Document File type incorporating text, images, charts, tables and links to source or supplemental information.
  Document Template A pre-formatted file type that serves as a starting point for a new document.
  Spreadsheet File type in which data is arranged in a grid of columns and rows that can be used for calculations. 
  Spreadsheet Template A pre-formatted file type that serves as a starting point for a new spreadsheet.
  Presentation File type utilized for conveying information from a speaker to an audience.
  Presentation Template A pre-formatted file type that serves as a starting point for a new presentation.
  Filing File type that incorporates the process of collecting and preparing documents for electronic filing.
  Binders The binders file type allows you to consolidate multiple files and distribute them as a single digital file.
  Workspace Workspaces create secure, separate places in Workiva for departments or teams to collaborate.
  Folder A container for one or more files.

 

Text formatting

Icon Icon Name Description
  Format Format a section, paragraph, value, header or footer.
  Bold Darken text to create emphasis.
  Italic Slant letters evenly to the right.
  Underline Add a line running underneath words to emphasize.
  Strikethrough Add a horizontal line through the center of text.
  Superscript Moves a letter or symbol above the printed line.
  Subscript Moves a letter or symbol below the baseline of text. 
  Text Color Change text color as needed for emphasis.
  Left Align Text that is justified to a left margin or tab.
  Center Align Text that is centered in a column, row or page.
  Right Align Text that is justified to a right margin or tab.
  Justified Align Words align with margins on both the left and right.
  Highlight A shade of color over text.
  Increase Indent Increase space between the left margin and text.
  Decrease Indent Decrease space between the left margin and text.
  Bulleted List Create an unordered list with a variety of bullet options.
  Numbered List Create an ordered list using numbers or letters.
  Non-Printing Characters Formatting marks that are not displayed for printing.
  Format Painter Copy formatting for text from one location to another.
  Clear Text Formatting Remove all formatting for selected text.
  Undo Undo last change to document text.
  Redo Redo last change to document text.


Insert content

Icon Icon Name Description
  Insert Add an object or element to a document.
  Table Add a table to a document.
  Image Add an image to a document.
  Chart/Line Chart Insert a chart or line chart in a document.
  Area Chart Insert an area chart in a document.
  Column Chart Insert a column chart in a document.
  Bar Chart Insert a bar chart in a document.
  Stacked Column Chart Insert a stacked column chart in a document.
  Stacked Bar Chart Insert a stacked bar chart in a document.
  Combo Chart Insert a combo chart in a document.
  Stacked Combo Chart Insert a stacked combo chart in a document.
  Pie Chart Insert a pie chart in a document.
  Doughnut Chart Insert a doughnut chart in a document.
  Waterfall Chart Insert a waterfall chart in a document.
  Scatter Chart Insert a scatter chart in a document.
  Bubble Chart Insert an area chart in a document.
  Advanced Bubble Chart Insert an advanced bubble chart in a document.
  Page Break Split a page into two pages.
  Footnote Info marked numerically and placed at the bottom of a page.
  Auto Text Supplemental text to be repeated in a document.
  Symbol A visual object with inherent meaning. 


Outline panel

Icon Icon Name Description
Expand-All-Panel-Final.jpg Expand All Opens the document outline panel.
Collapse-All-Panel-Final.jpg Collapse All Closes the document outline panel.
  Move Up Moves a section upward in the outline.
  Move Down Moves a section downward in the outline.
  Add Before Adds a new section before a selected section.
  Add After Adds a new section after a selected section.
  Promote Moves a section to a higher level.
  Demote Moves a section to a lower level.
  Enable Labels Turns on the outline labels feature.
  Filter Allows you to search for a section or hide restricted sections.
  Expand All Expand all document sections in the outline panel.
  Collapse All Collapse all document sections in the outline panel.
  Outline Shows or hides the outline panel.
  Document Health Shows or hides the document health panel.

 

View Toolbar

Icon Icon Name Description
  Indicators Show/Hide indicators in a document.
  Gridlines Show/Hide gridlines in a document.
  Comments Show/Hide comments in a document.
  Attachments Show/Hide attachments in a document.
  Find Find a word or phrase in a document.

 

Collaboration

Icon Icon Name Description
  Approval Accept track changes as indicated.
  Hide Changes Remove suggested changes from view.
  Review An assessment or examination for possible changes.
  Open Review Create a view of a document.
  Translation The ability to shift from one language to another.
  Blacklines A document showing differences between two documents.
  Create Blackline Create a document showing differences between two documents.
  Create Milestone A significant version of a document.
  Create Attachments Files used to explain or substantiate a document.
  History Panel Area showing a series of revisions to a document.
  Add Tasks Create assigned items.
  Comments A written remark expressing feedback.
  Jump to Location Move to associated place in a document.


Documents, files, and folders

Icon Icon Name Description
  Preferences Includes options for page breaks, linking and quotes.
  Language & Formats Locale, spelling, symbols and related settings.
  Page Layout Size, orientation and columns for a document. 
  Page Margins Margin style and sizes (left, right, top, bottom).
  Style Guide Document style guide for headings, fonts and more.
  Information Hover to get more info about a property.
  Save As Save as a template or file to export.
  Import Import a file into Workiva.
  Print Print a document or file.
  Rename Give a document a new name.
  Home Central location for files and solution access.
  Files A collection of data identified by a filename.
  Document Written text with embedded images and objects.
  Open Place a document in a viewable interface.
  Move Change the location of a file or folder.
  Star To mark as a favorite or significant file.
  Copy URL Copy a URL to your clipboard to share or save.
  Export To convert a file to another format for another location.
  Linked Files Report Report on files connected to the current file.
  Create PDF Create a Portable Document Format for sharing a file.
  Delete Remove text, image, object, file or folder.


Linking, tables, and spreadsheets

Icon Icon Name Description
  Link Properties Panel displaying source and destination link data.
  Source Link (cell) Data in a cell that serves as the origin for connected data.
  Destination Link (cell) Data in a cell determined by the source link data.
Formula-icon-cell-TEST-2.jpg Formula (cell) Indicator a table or spreadsheet cell contains a formula.
  Source Link (text) Data in text that serves as the origin for connected data.
  Spreadsheet Document in which data is arranged in tabular form. 
  Column Left Vertical data in a series of cells to the left.
  Column Right Vertical data in a series of cells to the right.
  Row Above Horizontal data in a series of cells above.
  Row Below Horizontal data in a series of cells below.
  Shift One Cell Remove a cell and move others into that space.
  Delete Column Remove a vertical series of cells.
  Delete Row Remove a horizontal series of cells.
  Hide Remove selected data from view.
  Lock Prevent changes to selected data.
  Validation Add, manage or clear conditional rules.
  Merge All Combine all selected cells into a single, larger cell.
  Merge Horizontally Combine selected horizontal cells.
  Merge Vertically Combine selected vertical cells.
  Cell Borders Lines around the edges of a cell.
  Format Control the display of numbers.
  Sort Arrange data according to specific requirements.
  Display Currency Adds a monetary symbol to a cell.
  Display Comma Adds commas to numbers with four or more digits.
  Display Percent Show number as a fraction of 100.
  Freeze Lock rows or columns in place during scrolling.
  References Show or hide in cell formula support.
  Show Overlay Indicate cells that are locked, unlocked or in a dataset.
  Conditions Manage rules for conditional formatting.
  Data Set Indicate connections to a larger set of data.


Presentations

Icon Icon Name Description
  Layouts Slide layouts function as templates for slide design.
  Shape Insert lines, connectors, basic and flowchart shapes.
  Text Box Draw a box to include text in a slide.
  Add Layout Add a slide based on a layout to the Presentation.
  Move Forward Move an object in front of one or more objects.
  Move Backward Move a slide object behind one or more objects.
  Send to Front Send a slide object to the front of all other objects.
  Send to Back Send a slide object to the back of all other objects.
  Left Horizontal Align all objects to the left.
  Center Horizontal Align all objects to the center.
  Right Horizontal Align all objects to the right.
  Top Vertical Align all objects to the top vertically.
  Middle Vertical Align all objects to the middle vertically.
  Bottom Vertical Align all objects to the bottom vertically.
  Distribute Horizontal Spread all objects evenly from side to side.
  Distribute Vertical Spread all objects evenly from top to bottom.
  Background Add a color or image to the slide canvas.
  Numbering Add slide numbers or other repeated symbols.
  Exit Layouts Return to the main outline and slide deck.
  Delete Slide Remove a slide.
  Copy Slide Copy all aspects of a slide to create a new slide.
  Paste Slide Create a slide in a new location from a copied slide.
  Duplicate Slide Create an exact copy as the next slide.
  Portrait Orientation Display a slide with a vertical emphasis.
  Landscape Orientation Display a slide with a horizontal emphasis.
  Present Show slides to others for viewing.
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In this article, you’ll learn about icons in Workiva and what they mean. Icons are grouped in tables by related topic...