This article is for:
- Those with Owner permissions
Note: This article covers lock editing for a file. Learn more about locking cells, attachments, or styles.
Understand lock editing
If you need to prevent people from changing content, you can lock editing in a file. Locking editing on a document prevents collaborators from making changes to text as well as document properties and outline. In order to lock or unlock a file, you need to have owner permissions.
You can lock editing for the following file types:
The table below shows what's locked and what isn't when you lock editing.
|What is locked||What isn't locked|
People can still interact with the panels around your document, including Comments, History,
Tasks, and Link Properties. They can also generate blacklines and send reviews.
Lock a file
Note: To lock a document, you need to have owner permissions.
To lock editing for a file:
- With the file open, go to File menu in the toolbar
- Click Lock Editing in the toolbar.
- Click Lock in the dialog to confirm that you’d like to lock the file.
When you lock a file, collaborators will see a banner at the top of their document letting them know it’s locked. If you’re a document owner, you can use this banner to unlock the document.
Unlock a file
To unlock editing for a file:
- With the file open, go to the File menu in the toolbar
- Click Unlock Editing in the toolbar.
- Click Unlock in the dialog to confirm that you’d like to unlock the file.
Lock or unlock files in Home
You can also lock documents from Home or Files. To lock a document, right-click a file and select Lock Editing.
You can select up to 30 Workiva files to lock them all at once. To lock multiple files, you must have Owner permissions for all the selected files.