Keyboard shortcuts

Keyboard shortcuts allow you to perform some tasks in Workiva more efficiently. The keyboard shortcuts listed below are designed for QWERTY keyboard layouts.

Select text

For Documents and Presentations

Action	Windows	Mac
Copy	`CTRL` + `C`	`⌘` + `C`
Cut	`CTRL` + `X`	`⌘` + `X`
Paste	`CTRL` + `V`	`⌘` + `V`
Backspace by word	`ALT` + `DELETE`	`ALT` + `DELETE`
Delete text	`DELETE`	`DELETE`
Move to beginning of line	`HOME`	`CTRL` + `A` `⌘` + `→`
Move to beginning of word	`CTRL` + `←`	`ALT` + `←`
Move to end of line	`END`	`⌘` + `→` `⌘` + `E`
Move to end of word	`CTRL` + `→`	`ALT` + `→`
Select all	`CTRL` + `A`	`⌘` + `A`
Select to beginning of line	`SHIFT` + `HOME`	`⌘` + `SHIFT` + `←`
Select to beginning of word		`ALT` + `SHIFT` + `←`
Select to end of line	`SHIFT` + `END`	`⌘` + `SHIFT` + `→`
Select to end of word		`ALT` + `SHIFT` + `→`
Expand text selection down	`SHIFT` + `↓`	`SHIFT` + `↓`
Expand text selection left	`SHIFT` + `←`	`SHIFT` + `←`
Expand text selection right	`SHIFT` + `→`	`SHIFT` + `→`
Expand text selection up	`SHIFT` + `↑`	`SHIFT` + `↑`

Select cells

For Documents, Spreadsheets, and Presentations

Action	Windows	Mac
Select entire table row	`SHIFT` + `SPACE`	`SHIFT` + `SPACE`
Select entire table column	`CTRL` + `SPACE`	`CTRL` + `SPACE`
Exit cell and select cell below	`ENTER`	`ENTER`
Expand cell selection left	`SHIFT` + `←`	`SHIFT` + `←`
Expand cell selection right	`SHIFT` + `→`	`SHIFT` + `→`
Expand cell selection up	`SHIFT` + `↑`	`SHIFT` + `↑`
Expand cell selection down	`SHIFT` + `↓`	`SHIFT` + `↓`
Expand selection up to next cell with text	`CTRL` + `SHIFT` + `↑`	`⌘` + `SHIFT` + `↑`
Expand selection down to next cell with text	`CTRL` + `SHIFT` + `↓`	`⌘` + `SHIFT` + `↓`
Move to next cell with content left	`HOME`	`⌘` + `←`
Move to next cell with content right	`END`	`⌘` + `→`
Move to next cell with content below	`CTRL` + `↓`	`⌘` + `↓`
Move to next cell with content above	`CTRL` + `↑`	`⌘` + `↑`

Format text

For Documents, Spreadsheets, and Presentations

Action	Windows	Mac
Bold	`CTRL` + `B`	`⌘` + `B`
Highlight	`CTRL` + `ALT` + `H`	`⌘` + `ALT` + `H`
Italics	`CTRL` + `I`	`⌘` + `I`
Strikethrough	`CTRL` + `5`	`⌘` + `5`
Underline	`CTRL` + `U`	`⌘` + `U`
Cancel Format Painter	`ESC`	`ESC`
Clear formatting	`CTRL` + `\`	`⌘` + `\`

Format tables

For Documents, Spreadsheets, and Presentations

Action	Windows	Mac
Cut cell	`CTRL` + `X`	`⌘` + `X`
Copy cell	`CTRL` + `C`	`⌘` + `C`
Paste cell	`CTRL` + `V`	`⌘` + `V`
Merge cells	`CTRL` + `M`	`⌘` + `M`
Unmerge cells	N/A	`⌘` + `SHIFT` + `M`
Fill range	`CTRL` + `D`	`⌘` + `D`
Apply Alternate Row Fill	`CTRL` + `SHIFT` + `A`	`⌘` + `SHIFT` + `A`
Create source link	`CTRL` + `;`	`⌘` + `;`
Create range link	`CTRL` + `SHIFT` + `;`	`⌘` + `SHIFT` + `;`
Override link	`CTRL` + `ALT` + `;`	`⌘` + `ALT` + `;`
Move cell	Arrow keys	Arrow keys

Use documents

Action	Windows	Mac
Undo	`CTRL` + `Z`	`⌘` + `Z`
Redo	`CTRL` + `Y`	`⌘` + `Y`
Move cursor	Arrow keys	Arrow keys
Open Finder	`CTRL` + `F`	`⌘` + `F`
Insert page break	`CTRL` + `ENTER`	`⌘` + `ENTER`
Insert hyperlink	`CTRL` + `K`	`⌘` + `K`
Insert non-breaking space	`CTRL` + `SHIFT` + `SPACE`	`⌘` + `SHIFT` + `SPACE`
Insert soft return	`SHIFT` + `ENTER`	`SHIFT` + `ENTER`
Show/hide non-printing characters	`CTRL` + `SHIFT` + `P`	`⌘` + `SHIFT` + `P`
Add footnote	`CTRL` + `ALT` + `F`	`⌘` + `ALT` + `F`
Add comment	`CTRL` + `ALT` + `E`	`⌘` + `ALT` + `E`
Insert table	`CTRL` + `ALT` + `T`	`⌘` + `ALT` + `T`

Use spreadsheets

Action	Windows	Mac
Undo	`CTRL` + `Z`	`⌘` + `Z`
Redo	`CTRL` + `Y`	`⌘` + `Y`
Page up sheet	`Page up`	`Page up`
Page down sheet	`Page down`	`Page down`
Add sheet	`SHIFT` + `F11`	`SHIFT` + `F11`
Toggle Show Formulas	`CTRL` + `'`	`CTRL` + `'`
Go to cell	`CTRL` + `G`	`⌘` + `G`
Open Finder	`CTRL` + `F`	`⌘` + `F`
Insert hyperlink	`CTRL` + `K`	`⌘` + `K`

Use presentations

Action	Windows	Mac
Undo	`CTRL` + `Z`	`⌘` + `Z`
Redo	`CTRL` + `Y`	`⌘` + `Y`
Present slides	`CTRL` + `ENTER`	`⌘` + `ENTER`
Move shape	Arrow keys	Arrow keys
Duplicate shape	`CTRL` + `D`	`⌘` + `D`
Add or subtract object from shape selection	`CTRL` + click	`CTRL` + click
Bring selection forward	`CTRL` + `↑`	`⌘` + `↑`
Bring selection to front	`CTRL` + `SHIFT` + `↓`	`⌘` + `SHIFT` + `↓`
Send selection backward	`CTRL` + `↓`	`⌘` + `↓`
Send selection to back	`CTRL` + `SHIFT` + `↑`	`⌘` + `SHIFT` + `↑`
Collapse selected outline node	Left arrow	Left arrow
Expand selected outline node	Right arrow	Right arrow
Edit name of selected outline node	`ENTER`	`ENTER`

Presenter mode

For Presentations

Action	Windows	Mac
Next slide	`N` or `ENTER` `SPACE` or `↓` or `→`	`N` or `ENTER` `SPACE` or `↓` or `→`
Previous slide	`P` or `DELETE` or `←` or `↑`	`P` or `DELETE` or `←` or `↑`
Exit Presenter Mode	`ESC`	`ESC`

Use processes

Action	Windows	Mac
Next action	`ALT` + `↓`	`Option` + `↓`
Previous action	`ALT` + `↑`	`Option` + `↑`
Add action: Task	`ALT` + `T`	`Option` + `T`
Add action: Content request	`ALT` +R	`Option` +R
Duplicate selected action	`CTRL` + `ALT` + `D`	`Option` + `Shift` + `D`
Move selected action down	`ALT` + `SHIFT` + `↓`	`Option` + `SHIFT` + `↓`
Move selected action up	`ALT` + `SHIFT` + `↑`	`Option` + `SHIFT` + `↑`

Navigation

For Documents, Spreadsheets, Presentations, and Home

Action	Windows	Mac
Open drawer	`CTRL` + `SHIFT` + `O`	`⌘` + `SHIFT` + `O`
Switch active pane	`CTRL` + `ALT` + `X`	`⌘` + `ALT` + `X`
Toolbar ribbon 1	`CTRL` + `SHIFT` + `1`	`⌘` + `SHIFT` + `1`
Toolbar ribbon 2	`CTRL` + `SHIFT` + `2`	`⌘` + `SHIFT` + `2`
Toolbar ribbon 3	`CTRL` + `SHIFT` + `3`	`⌘` + `SHIFT` + `3`
Toolbar ribbon 4	`CTRL` + `SHIFT` + `4`	`⌘` + `SHIFT` + `4`
Move current tab to another pane	`CTRL` + `ALT` + `<`	`⌘` + `ALT` + `<`
Toggle between panes	`CTRL` + `ALT` + `>`	`⌘` + `ALT` + `>`
Toggle left panel	`CTRL` + `ALT` + `[`	`⌘` + `ALT` + `[`
Toggle right panel	`CTRL` + `ALT` + `]`	`⌘` + `ALT` + `]`
Toggle both panels	`CTRL` + `ALT` + `\`	`⌘` + `ALT` + `\`
Show keyboard shortcuts	`CTRL` + `?` `CTRL` + `/`	`⌘` + `?` `⌘` + `/`
Previous ribbon tab	`CTRL` + `SHIFT` + `,`	`⌘` + `SHIFT` + `,`
Next ribbon tab	`CTRL` + `SHIFT` + `.`	`⌘` + `SHIFT` + `.`
Open context menu	`CTRL` + click	`CTRL` + click

Support

Community

Workiva Support Center

Keyboard shortcuts

Select text

Select cells

Format text

Format tables

Use documents

Use spreadsheets

Use presentations

Presenter mode

Use processes

Navigation