Comments can be added to Presentations to facilitate a discussion among collaborators..
Add a Comment
With your presentation open, select some text, a shape, chart, image, cell or table. If you are working in text and do not make a selection, the word nearest to your cursor will automatically be selected. Then right click and choose Add Comment. This will open the Comments panel to the right, where you can enter your text in the New Comment field. Then choose Post.
To direct a comment to an individual or a group, type @ in your comment text. This will generate auto-complete options. When @ mentions are included in a comment, an email will be sent to all individuals and group members. Posting or replying to a comment with a group @ mention generates an email notification to all group members.
Manage Comments
Working in collaboration with your team, you can reply, edit, move and resolve comments in Presentations. The owner of a Presentation can also delete comments.
To manage comments:
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- Hover over a comment in the Comments panel.
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- Click the drop-down arrow on the far right.
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- Select the appropriate option from the drop-down menu.
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- Resolve, delete or move the comment as desired.
To edit a comment, hover over the comment text until the pencil icon appears, then double-click to edit. To reply to a comment, click in the Reply field and enter your text. Then choose the Post button.
Navigate Among Comments
When comments have been added to a Presentation, the comments will be noted in the gray comment icon next to the slide title in the presentation outline panel.
Open the Comments panel to the right to see all comments in the presentation. To move through the comments in a slide, use the Move Up and Move Down arrows at the top of the Comments panel. To see the slide location for a comment, click the blue Jump to Location icon.
The blue highlights on the Presentation slides themselves indicate the presence of one or more comments for text, table cells and tables.
When you click your cursor into highlighted text or select highlighted content while the Comments panel is open, the corresponding comment will automatically expand in the comment panel and be indicated by a blue border. If there are multiple comments in the same text selection and you click into the text, the comment opens for the most specific selection closest to your cursor.
Filter Comments
Comments can be filtered in a number of ways. Click on the blue Filter icon in the Comment panel and select how you want to filter your comment. Choose to Show for the entire document or current section.
You can also filter by Status, Mentions, Send for Review, Date Updated, Author and Content. You can Reset Filters by clicking on the button at the bottom right of the filter options.
Disconnected Comments
If the text to which a comment is connected is removed from a Presentation, an icon indicating that the comment has been disconnected will appear in the comment panel.
The content of the original selection (up to 400 characters of text) also appears in the appropriate comment card in the Comments panel. This allows you to understand and potentially adjust or reconstruct changes in the Presentation as needed.
