Workiva Support Center

With Format Painter, you can copy the format of text and table cells and paste your formatting onto other content in your document. 

Format a single selection

To copy formatting to a single selection:

1

Select your content.

2

From the Edit toolbar, click the Format Painter . This copies the format of the selected text or table cells.

3

Select a new section to paste the formatting. If there is no selection, the formatting is pasted at the cursor's current position.

Format multiple selections

To copy the formatting to multiple selections:

1

Select your content.

2

Double-click the Format Painter icon to copy the format of the selected text or table cells.

3

Make additional selections to paste the formatting.

To turn off Format Painter, single-click the icon again or press ESC.

Format table rows and columns

You can also use the Format Painter to format table cells. When multiple formats exist across a row or column, Format Painter copies all of the formatting options so you can paste formatting to multiple cells at once.

To copy the formatting of a row or column:

1

Select the header of the row or column.

2

Single-click the Format Painter icon to copy the format to one column, or double-click to copy to multiple columns.

3

Select another heading to apply the formatting.

Format lists

Format painter also allows you to format bullet points. 

To copy formatting from one bullet point to another in a list:

1

Select a bullet point. 

2

From the Edit toolbar, click Format Painter once for a single paste and twice for multiple pastes. 

3

Select a new bullet point to paste the formatting.