This article is for:
- Section 16 Filers
The Section 16 application streamlines the process of filing one or more forms with the SEC. In the filing process you are able to edit and upload supporting documents, test file (recommended) and then live file.
You will need a Section 16 Filer role to file forms.At the top of each form, below the toolbar, there is a tracker displaying which steps of the filing process have been completed and if there are any issues with each step.
This step is where most form information and details are added. This includes transactions, owner information, and other required form information. Errors here are related to problems with data in the form, such as date or balance issues. Once all errors are resolved, you can click Next at the bottom of the page to proceed to the Collect step.
In the Collect step, you can include supporting documents like Power of Attorney in your filing. To add a file from Workiva to your filing, use the Add button. To add a file from your computer, use the Upload button. Supporting documents should not have names longer than 255 characters, as per SEC standards. Supported file types include .TXT, .HTM, .JPG, or .GIF.
After all files have been included, click Next at the bottom to continue.
In the Label step, you will need to set the type for all files added during the Collect step, such as CORRESP or EX-99. You may need to add more information depending on the type selected. Files are automatically sorted into Workiva's recommended filing order.
On this step, you can include the emails of anyone who should receive notifications regarding this filing, as well as choose when the associated email should be notified. You can also set details for a contact person in case the SEC needs to speak with someone regarding your filing.
The Review step is an opportunity for you to review all the information of your filing, download a copy of your form, and preview what your form should look like once it's available on the SEC website. Once you've confirmed all information is correct, you can proceed to filing.
Test and Live File
After you've included all information and documents, resolved all issues, and reviewed your filing, you can file your form. You can first Test File your form to see if it will be accepted by the SEC, and Workiva recommends you successfully Test File without issues before Live Filing. You can Test File as often as you like, but Live Filing cannot be canceled or undone after submitting.
You can also file multiple forms sequentially or at once from the Forms list. Select all the forms you'd like to submit and click File to create a bulk filing.
In the bulk filing, you can see an overview of each form including the Filing Health status, form type, and filing status. You can click the form name or filing health status to open the form if changes are needed.
When you are ready to file, select all the forms you'd like to submit and choose Test File or Live file from the toolbar. Enter your filing credentials to proceed with your filing.
You can also choose to download selected forms as PDFs, either including attachments or only the form.
Filing suspensions and failures
If your form was not accepted, the Filing State will tell you if the form was suspended or if it failed filing. The Submission Status column will have a message regarding the reason your filing failed to complete.
Filing failures are often related to the filer's credentials. Check the password, CIK, and CCC you enter to make sure they match. Filing suspensions often arise due to errors in a document or a supporting document. Check to make sure that your documents are filled out correctly and accurately, and that your supporting documents meet filing specifications.