Copying Files and Folders

Basics of Copying Files

You can create copies of files or folders to make duplicates or to roll forward from one reporting period to the next. This lets you keep the original file intact, and then work with the new file going forward.

There are several settings that let you customize how your files are copied. Copying files keeps the permissions set on the files, but resets revision history.

What to use when:

• Copying a Folder: Use folders to organize next gen files and to roll forward next gen files.
• Copying a Project: Only use projects to keep relevant classic files together and to roll forward classic files.

Copy and Link Settings

When you copy files, you can select copy and link settings to determine how items are handled in the copy. This lets you adjust your preferences based your situation.

Copy Settings

• Use original images and supporting documents: This option retains the original images and supporting documents for the copied files
• Copy comments (classic only): This option copies any comments on the file and keeps them on the new files
• Copy outline labels (classic only): This option copies any outline labels used

Link Settings

You’ll only see link settings when you copy next generation files or a folder/project that only contains next generation files.

• Create Copies of Linked Files: This creates copies of any files with source links connected to the files you selected.
• Keep Links to Linked Files: This does not create copies of linked files outside of your selection, but keeps the selected files linked to the original source files. To use this option, keep source files outside of the files selected to be copied. Otherwise, if they are included with the files selected to be copied, they too will be copied.
• Remove Links to Linked Files: This ignores any linked source files outside of your selection and remove those links, but keeps the last published link value.

Project Settings

You’ll only see project settings when you copy a project.

• Period End Date: Enter a period end date for your new project.
• Target Filing Date: Enter a target filing date for you new project.

Folder Settings

When you copy an item, you can choose where you want to save your new files. 

• New Folder Name: Enter a new folder name for the copied folder.
• Location: Select where you want to put the new copied folder. If no folder is selected, it will be placed in the root directory.

Copying a Folder

To create a copy of a folder:

1

In Files, find the folder you want to copy.

2

Right-click on the folder and click Copy . 

3

Review the selected folder and then click Next >. 

4

Select copy settings and if applicable, link settings. Then, enter a folder name and choose a folder location where you want to put the copied folder.

5

Click Copy to finish.

You’ll receive an email with a link to the copied folder. If you don't select a folder location, you can find the copied folder in the folder name you gave it in the main Files directory.

Copying a File

To create a copy of file:

1

In Files or Home, find the file.

2

Right-click the item and select Copy .

3

Review the selected files and then click Next >.
 

4

Select copy settings and if applicable, link settings. Then, enter a folder name and choose a folder location where you want to put the copied file.
 

5

Click Copy to finish.

You’ll see the status of the copy in the lower right. Click Open Folder in the lower right when it completes.

You’ll also receive an email with a link to the copied files. You can find the copied files in a new folder named "Copied Items" with a timestamp. You can then move any files to the folder you want.

Copying a Project

To create a copy of a project:

1

In Files or Home, find the project.

2

Right-click the item and select Copy.

3

Review the selected files and then click Next >.

4

Select copy settings, and if applicable link and project settings. Then, enter a folder name and choose a folder location where you want to put the copied project. 

5

Click Copy to finish.

You’ll also receive an email with a link to the copied files. You can find the copied files in a new folder named "Copied Items" with a timestamp. You can then move any new files to a folder where you need them to be.