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How to prevent updating other program year control description while updating the current program year control

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Hi Team,

We noticed that, while updating the description of control of one Program Year (eg: ABC), it updates the description of the same control (ABC) for all other Program Years as well. How to prevent this issue?

Thanks You !

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  • Mike Davis
    Hi Sreelakshmi!
     
    To prevent the issue where updating the description of a control in one Program Year updates it across all Program Years, try these steps:
     
    1. Audit Program Year Relationship: Ensure that the Audit_Program_Year relationship is properly configured in your model. Each control should be uniquely tied to its respective Audit_Program_Year to avoid cross-year updates. This can be done by adding a specific edge or property that links controls
     
    2. Form Definition Updates: Update the form definitions to include the Audit_Program_Year property. This ensures that when a control is edited, the changes are scoped to the specific program year. For example, you can add the audit_program_year property to the control form definition.
     
    3. Report Filters: Use filters in your reports to ensure that only the controls for the current or specific program year are displayed or edited. For instance, you can filter by audit_program_year where currentYear=true to isolate the controls for the active year.
     
    4. Active and Archived Properties: Utilize the active and archived properties on the Audit_Program record. Set the active property to true for the current year and false for others. This ensures that only the active year's controls are editable.
     
    5. Testing and Validation: After implementing these changes, test the setup to ensure that updates to a control's description are limited to the intended program year.
     
    Let me know if I have missed the mark, or you have any follow-ups for me. Cheers!
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