This article is for:
- Workspace Owners, Content Managers
Permission Defaults allow you to manage the permissions that will default for each type of file in your Workspace. After you modify the default permissions, any new files will have the updated permissions. Existing files will not be affected when you update Permission Defaults.
Update Permission Defaults
To update permission defaults open Workspace Settings and click the Permissions tab. Navigate to the Default tab within permissions on the left side.
You can click a column or row header to select the entire row or column and assign permissions to the entire selection.
You can adjust individual permissions for one user by selecting a cell and clicking a permission icon in the toolbar, or right-clicking a cell and selecting a permission level from the menu. You can also double-click a cell to cycle through the four permission levels.
Once you finish modifying permissions, click Save in the toolbar.
Note: When someone creates a file, they are automatically set with Owner permissions, regardless of the default permissions.
If you need to modify a large number of permissions, you can use keyboard shortcuts to quickly adjust permissions. These shortcuts change the permission level for your current selection based on the key pressed.
| Permission Level | Icon | Key |
|---|---|---|
| Owner | O | |
| Editor | E | |
| Viewer | V | |
| No Access | X |
Add/Remove users and groups
To add a user or group to the default matrix:
- Click Add in the toolbar.
- Enter the user or group name into the text box and select them from the list.
- Click Add to add them to the matrix.
If you need to remove users or groups, right-click their name in the matrix and select Remove from the menu.