You can edit line spacing, column options and indentations for paragraphs from the Paragraph Properties panel. You can also use this panel to control how paragraphs interact with page breaks.
To access the Paragraph Properties panel:
- From the File tab, click the Properties icon.
- Select Section Properties from the drop-down menu.
- Select the Paragraph Properties tab from the panel’s menu.
You can also access the panel by right-clicking in your document and choosing Paragraph Properties.
From here, you can modify columns, indentation, spacing, and pagination.
Note: Formatting changes are only applied to selected paragraphs.
Format Page Breaks
You can control how content flows between page breaks using the Pagination options.
Keep with next ensures that a paragraph will not be separated by a page break from the paragraph that follows immediately after.
Keep lines together ensures that the selected paragraph will only be split by a hard page break.
Widow orphan control prevents a single line at the beginning (a widow) or the end (an orphan) of your paragraph from being placed on a separate page.
Use Tab Stops
You may want to use tab stops for a more organized look for your document such as customizing the first line indent in correspondence. Each document will automatically have a First Line Indent tab stop (a triangle pointing down) and a Hanging Indent tab stop (a triangle pointing up).
If you want to move the First Line Indent in half-inch increments, you can simply hit Tab on your keyboard. If you’d like to set a customized indent, click and drag the First Line Indent triangle to the desired location.
To line up text in other parts of a document, right, left and center tab stops are also available. Keep in mind that tab stops are set per paragraph. If you move your cursor to the next paragraph, the black triangle in the document ruler disappears.
Tab stops function as follows:
- Aligning a left tab stop left means that the text will be on the right-hand side of the tab stop.
- Aligning to a right tab stop means that the text will be on the right-hand side or preceding the tab stop.
- Centering will simply center the text on the tab stop.
- A specific tab stop only works within the paragraph where it is set.
To set a new tab stop:
- Place your cursor next to the text that you would like to align. .
- Right-click on the ruler and choose a tab stop.
- Use Tab on your keyboard to move the text to that location.
- Click and drag to reposition it on the ruler bar if needed
As you move the triangle to the left or to the right, you can see the vertical blue line indicating where the text will begin in the document as well as a tooltip with the exact numeric placement indicated on the ruler.
If you want to remove a tab stop, just click and drag the triangle down until the tab stop disappears. If you'd like to clear all of your tab stops, right-click on the ruler and choose Clear all tab stops.