If you need to reuse the same text formatting options repeatedly, you may consider creating a Style Guide. Style Guides let you apply uniform formatting by highlighting the text and selecting a style from the dropdown menu.
Note: Only Document Owners can create and edit styles, but anyone can use them.
When you first create a document, you’ll find three pre-populated heading styles.
To apply a style:
- Select the desired text.
- From the Edit toolbar, open the Styles dropdown menu.
- Select a style to apply it to the selected text.
Note: The Normal style is automatically applied to text unless another style is specified. You can designate different Normal styles for text and tables.
Editing an Existing Style
To edit an existing style:
- From the Edit toolbar, click the Styles dropdown.
- Select Edit Style Guide to open the Style Guide Editor.
- From the left panel, select the style you want to edit.
The Paragraph Styles editor has three main sections:
- Text lets you edit text settings like font type, size, color, emphasis, and alignment.
- Indentation allows you to change the indentation for certain lines of text.
- Spacing lets you adjust line spacing, as well as add spaces before or after a paragraph.
- Click Publish in the toolbar to save your changes.
Note: If you use a style in your document and later change its attributes, those changes are automatically applied throughout the document.
Creating a New Style
To add a new style to your style guide:
- In the Style Guide Editor toolbar, click the New Style icon.
- Select a style type from the dropdown menu. If you select Custom, you can name your style.
- Click Add to add your new style.
From here, you can edit your new style using the settings in the right panel.
Adding Notes to Styles
Once you add a new style, you can create notes that appear as custom tooltips next to the style in the Styles dropdown menu.
To add a note:
- From the Style Guide Editor, select a style in the left panel.
- Navigate to the Notes section in the right panel.
- Add your note in the text box.
- From the toolbar, click Publish to save your changes.
To view your note in the document editor, hover over the style in the Styles dropdown.
After applying styles, any formatting changes manually applied to the text take priority by default. Document owners can lock specific style attributes to prevent these manual changes.
To lock a style attribute:
- From the Style Guide Editor, select a style from the left panel.
- In the right panel, find the attribute(s) you want to lock.
- Click the lock icon to prevent changes to the selected attribute.
Importing and Exporting Styles
If you have a style guide you’d like to reuse, you can import and export it using the options in the toolbar.
To export a style guide:
- From the Style Guide Editor toolbar, click Export
- Select a location to save your file. Style guides are saved in the .style format.
To import a style guide:
- Open the Style Guide Editor for your document.
- From the toolbar, select Import
- Select a file with a .style extension. This updates the style guide in your current document.
Note: Importing a style guide replaces the existing styles and cannot be undone. You can edit styles after import.