Note: It is now a best practice to roll forward using Copy in Home. Learn More
When creating a new project for the current filing period, it is a best practice to roll forward the previous project (10Q or 10K). When rolling forward, you can choose certain parts of the project to retain, such as comments.
If you are not an account admin and need to roll forward a project, contact your Customer Success Manager to learn how to export and import your project.
For projects without XBRL, see Roll Forward a Project.
Copy a Project from Admin
NOTE: If additional documents are linked to the workbook, add the linked documents to the project prior to copying. After the project is copied, additional projects may be created for linked documents (8Ks, etc.) as necessary.
To copy a project from Admin, go to the Content tab and click the name of the project you'd like to copy.
From the project details page, click Copy Project to begin creating a copy of the project.
A dialog will display, offering several options for the project copy.
This task may take several minutes, though you may do other tasks in Wdesk while this process happens. You can check the status of a project copy at any time from the Copy Status sub-tab. When complete, a duplicate of the project named "Copy of" followed by the copied project's name will be available in your projects and documents list from Home.
After your project has successfully been copied, you should update your project details for the new filing. See "Update Project Details" at the bottom of this article for more information.
NOTE: Any Tasks associated with a project will not carry over during a Project Copy.
Update Project Details
After your project has successfully been copied, you should update your project details for the new filing.
- Click the Project Properties icon in the Projects panel.
- Update the Project name, verify period end and target filing date, and set Project permissions. NOTE: Much of the information will auto-populate from Admin settings and can be changed at a later date if necessary.
- Under Documents, right-click a document name, choose Rename, and rename all documents (10-Q, Exhibits, etc.). TIP: It is a best practice to utilize the current reporting period end date in document names. For example, EX 03.31.2014 99.1 Press Release would roll-forward to EX 06.30.2014 99.1 Press Release when rolling from Q1 2014 to Q2 2014. This document name will be used as the filing document name as well.
- Set permissions for each document. For instructions to set permissions, see the Document and Section Permissions article.
- Generate XBRL before making any changes to XBRL. This creates a baseline for XBRL Blackline between quarters. If the taxonomy is changed at the project level, a dialog appears to choose the taxonomy for the document.
For more information, click here for the Generating XBRL Documents article.
NOTE: As stated above, XBRL dates can be rolled-forward at any time after the Import. Click Advanced in the XBRL tab. Select XBRL Date Roll Forward to roll the dates and refer to the articles on Permissions and XBRL Date Roll Forward.
Cleanup and Review
- Open the workbook and update the period end date.
- Check the document to ensure all dates are linked and rolled forward.
- For example, if rolling from Q2 to Q3, verify six months has changed to nine months, second quarter has changed to third quarter,etc.
- Check for updated dates on the signature page and exhibits.
- Update hyperlinks as necessary.
- Validate the document.