You can add, modify, and duplicate shapes to add custom graphic elements to slides in your Presentation.
Adding and Positioning Shapes
To insert a shape, click the Shape icon on the toolbar and choose your desired shape. Click the slide to create and place the shape, then drag it to a desired location. Holding down the Shift key while positioning will move the shape in a perfect vertical or horizontal.
For precision placement, select the shape and use the arrow keys on your keyboard. Or hold down the Shift key while positioning and use the keyboard arrows to move the shape in 10 pixel increments.
When moving, resizing, or rotating objects in Presentations, you’ll now see a tool-tip displaying the x- and y-positions as well as the width and height of your shape.
When you are rotating a shape, a tool-tip will appear displaying the rotation angle. You can also multi-select to resize and rotate several shapes at the same time.
To add another identical shape to your slide, select a shape and right-click. Then choose Duplicate. This will create an identical shape on your current slide.
All shapes can have text added to them. You can adjust text margins in order to control the amount of text that will fit within a shape.
To use an identical shape on a different slide in your Presentation, select the shape, and use your keyboard to copy. Navigate to another slide and paste using your keyboard.
There are a number of keyboard shortcuts available to expedite the process of arranging and sizing content on slides. Click the Wdesk icon in the lower left-hand corner of your screen and choose Keyboard Shortcuts. Then choose Presentations to see the list of applicable keyboard shortcuts.
Shapes such as arrows, chevrons, rectangles, callouts, and hexagons have yellow edit points that let you create additional modifications to the shape. If you hold down the Shift key while resizing, you’ll maintain the aspect ratio of the object.
Clicking and dragging the yellow edit point will allow you to convert a rectangle with rounded edges into a square or a circle. You can also use the yellow edit points to move the tip of a triangle or the tail of a call out shape or convert a parallelogram into a square or diamond.
To rotate shapes, use the blue anchor at the top of the shape. Holding down Alt while rotating will snap the rotation in 15 degree increments.
To choose fill color and outlines for the shape, click the Fill icon in the toolbar and select a color. Click the Outline tool and apply weight, style and color. You can also add text to a shape by double clicking the object.
Transparency effects can also be added to enhance layered objects. To adjust transparency levels, click the Fill icon in the toolbar and set the transparency percentage.
On slides with multiple shapes and objects, you can quickly improve the layout by using the Align and Arrange tools in the edit menu. For more information on arranging slide content, see Adding Content to a Slide.
If another user is working on a slide simultaneously with you, you’ll see icons for each user in the lower left-hand corner. Hover over a shape to see the name of the user currently working with that shape.
Using Lines in Presentations
To add a line to a slide in your Presentation, go to the Edit toolbar and click the Shape icon. In the drop-down menu, choose the Line icon. Click and drag on the slide to create the line.
Click the Brush icon to edit the line color, weight, line style and different endpoints styles. You can adjust the size of the line caps to small, medium and large.
To insert an arrow or a double arrow into a slide, you will first have to insert a line and then add a Cap. Click the Brush icon and then select Cap to choose a triangle for the beginning and/or end of the line. In the Size drop down, you can select the large size to create an arrow.
If you select a line and right-click, you can Cut, Copy, Paste, Duplicate and Arrange your lines. This is particularly important if you have multiple lines overlapping and want them to display in a certain order.
If you select a line and begin to move the line, guides will appear to help you place your lines accurately. Lines can be used for flowcharts and in many other types of graphic displays.